ACRL-LA Business Meeting Minutes
February 9, 2009

Attending: 
	Michael Matthews
	Tony Fonseca
	Melissa Goldsmith
	Karen Niemla
	Megan Lowe
	Josh Finnell
	Boris Teske	
	Jessica Hutchings
	Debbie Johnson-Houston

Meeting called to order at 10:58am.

I.     	Pre-LUC 2009…The Next “BIG” Thing.  (Tony)
a.       	Choosing a topic – the group decided upon leadership and advocacy as the themes for Pre-LUC 2009.
b.      	Choosing a speaker – Tony will call the top 4 candidates and inquire about their interest and availability
1.	David Lankes
2.	Pamela Snelson
3.	Scott Walter
4.	Dane Ward
We will also have library directors conduct some of the breakout sessions, and prospective directors include: 
1.	Mike DiCarlo
2.	Don Smith
3.	Director of BRCC
We will have a panel discussion at the end of the day consisting of all of the speakers.
c.   	Formulation of a timeline for “action” (what are we doing in February? 
March? April?...and so on to ensure success.)
•	February – Begin contacting vendors for sponsorship, contact possible keynote presenters
•	March – Ask directors to participate
•	April – Reserve a venue
•	May – Save the date announcements
•	June – Early bird registration begins, sponsorships should be secured
•	July – regular registration begins
•	September – registration ends
 
II.    	Awards Committee Update and Next Steps (Boris) – In the future, we will place an announcement in Louisiana Libraries and send messages to directors. If this committee needs additional help judging, Melissa and Tony will be happy to volunteer.
a.       	Approval of the Nominations form – Approved via the forum
b.      	Timeline of action (We need to put the call out now…we want to give the award out at the ACRL-LA/Academic Meet n’Greet on March 13th)
•	February 11, announcement distributed. Boris will compose the announcement, Karen will make the nomination form look nicely.
•	March 4, deadline for nominations
•	March 10, decision due, send name to Megan Lowe who will create, matte, and frame the certificate.
•	March 12-14, LLA, awards presentation will be at the meet-and-greet
c.       	$250.00 a suitable sum for an award? – yes.
 
III.    	ACRL-LA/Academic Section Meet n’Greet Update (Mr. Robert Bremer)
a.       	Expenses split down the middle. ACRL-LA will contribute $250.00
b.     	Location of Meet n’ Greet - Hilton
 
IV.    	Website Report (Karen)
a.       	Changes already made – Karen changed the template for the site, put some 
things in CSS, and she changed some of the categories a bit. Great job!!!
b.      	Changes that should be made – Committee lists need to be posted. What 
about member lists?
 
V.      	Focus Groups…or how Mike plans to stalk librarians around the state until he gets good data or a restraining order 
a.   	Distribution of Topic list/Question sheet (the questions we will be asking)
b.   	Distribution of sign-in questionnaire (Basic information)
c.     	Focus group meeting at BPCC next week (Megan and Mike)
d.     	Scheduling of focus groups at LSU (Tony and Kelly), UL-Monroe (Megan), LaTech, and UL-Lafayette (anybody else interested?) – Melissa and Tony will do the focus group at ULL, Mike will ask for a booth at LLA to conduct a focus group during the conference, and Rebecca volunteered to help with that focus group. There will not be a focus group at LaTech, and Megan will organize the one at UL-Monroe.
 
VI.    	Electronic Journal for ACRL-LA (Tony, Megan, and Melissa)
a.       	Special announcement: Information Literacy issue of Louisiana Libraries 
(Melissa) – Submissions go to Melissa at mgolds2@lsu.edu. Please use MS Word format.
b.      	Do we want to do this? If yes, then…
i.	What can we offer that Louisiana Libraries cannot? – We can use the journal to phase out our newsletter; ACRL-LA news can go in the new journal. We would like for it to be open-access. We would also like to do book reviews.
                       	ii.      	How much would an electronic journal “cost”?
                       	iii.      	Could we run it off our website? If so, how can we make it 
look professional? (Karen)
iv.      	Planning and implementation will be (mostly) under Tony’s presidency
 
VII.  	Speaking of presidency…Let’s talk about succession (Tony and Boris) – We will announce that nominations are open at the LLA/ACRL-LA Meet and Greet.
a.       	Vice-President/President-Elect and secretary/treasurer election by June 30th (Boris, chair of N&E Committee)
b.      	Candidate pool is invariably shallow: We need to make progress in this area.
i.      	Develop an ACRL-LA Senate (Tony) – It would be similar to ALA’s Council
                        ii.      	Work on publicizing the mission and accomplishments of our chapter. Perhaps people don’t run for office because they don’t know what we do?
 
VIII. 	OTHER BUSINESS?
•	In the future, we might consider holding our meetings in a web-conference style via Skype.

Meeting adjourned at 1:42pm.