To: Members of the ACRL-LA Board of Directors
From: Lisa Muilenburg
What: Minutes from meeting held on November 6, 2003 @ ACRL-LA Conference
Date: November 10, 2003
Members present: Mary Frances Marx, Van Viator, Rebecca Malek-Wiley, Mike Russo, Lisa Muilenburg, Cortney Rimes, Alma Dawson, and Dennis Tucker.
Guests: Ginger Bryan and Karen Leeseberg.
Members absent: Crystal Lee, Kathy Bordelon, Maureen Olle, Don Smith, Anne Frohlich, Laverne Simoneaux
Meeting was called to order at 8:25 pm.
Lisa Muilenburg agreed to take notes in the absence of Crystal Lee.
Tucker dispensed with the reading of the old minutes since they were not available for distribution and approval. They will be approved at the next meeting.
ACRL/LA electronic mailing list:
Tucker brought up the possible need for an ACRL-LA list serve that operates separately from LALINC-L since he knows several members of ACRL-LA that are not on LALINC-L. Tucker has set up a trial list on Yahoo Groups. He noted that it could be moderated or not and we could automatically subscribe persons or we could invite persons to join.
Marx made the motion to accept the production of a mailing list. Dawson seconded.
Discussion: It was decided that members would be invited to join and not automatically set up on the list. The list will be moderated for now for both enrollment but not for posting. Tucker will get the trial activated. Muilenburg will get together the invitation list from Malek-Wiley.
Russo made the motion to amend the proposal to say create a Yahoo Group called ACRL-LA then invite entire membership to join. Viator seconded.
Tucker called for the vote on the amendment. Motion carried.
Tucker called for the vote on the original proposal. Motion carried.
Conference refund policy:
Tucker brought up an oversight on the part of this year’s registration committee: No refund policy was included in the registration information. One person has asked for a refund. It was suggested that future conference committees include a refund policy that best fits their conference arrangements. As for this conference, it was decided to refund the $5-non-member fee and the $5-late fee, but to keep the rest of the registration costs since the cancellation date was done one day before the conference and arrangements for lunch and dinner had already been finalized and had to be paid for.
Russo asked for clarification on the production dates for the two newsletters. After a great deal of discussion it was decided that exact dates were not feasible. The general time frame for the two publications will be as follows: One in the spring to announce the election of new officers and one in the fall to announce the conference. It was also decided to have special issues as necessary. There was then some general discussion about having the newsletter distributed electronically via the list once it is created.
The midwinter pre-conference for Information literacy last year paid for Patricia Senn Breivik to speak at this year’s conference. It was decided to let Bill & Bob with CLC know this is how the money was spent since they had given their services free. Tucker will get Bill and Bob’s names and contact information.
The group formally asked President Dennis Tucker to send Bill and Bob a thank you letter for the midwinter pre-conference which enabled the conference to acquire speaker Dr. Patricia Senn Breivik.
This year some people from Mississippi College came to the conference. They suggested to Tucker the possibility of a joint conference next year. Smith will be contacted with this idea and perhaps he can contact Joshua?? from ACRL-MS chapter and get his thoughts on a joint conference. If not a joint conference then just inviting Mississippi ACRL to attend our conference which will be in Monroe. Tucker will serve as a liaison to connect the necessary people for this proposal. It was mentioned that if a joint conference is arranged that someone from ALA-ACRL on the national level could perhaps speak. They have their own funding to attend state conferences on occasion. Tyrone is the president this year and will be past-president next year, and he is a big advocate on refocusing ACRL so he might be a good speaker idea.
The next meeting will be in June 2004.
Meeting adjourned at 9:50 pm.