To: Members of the ACRL-LA Board of Directors and
From: Lisa Muilenburg
What: Minutes from meeting held on June 17, 2005
Board Members present:Lisa
Muilenburg, Mike Russo, Rebecca Malek-Wiley, Jeremy Landry, Maureen
Olle, Janette Griffin, Anne Frolich, Kathie
Bordelon, Alma Dawson, and Don Smith.
ACRL-LA members present: Jacqueline L. Jones, Carol
Mathias, Beate Kukainis, Nancy Khoury, Michael Fontenot, Alice
Daugherty, Jerome Cummings, Ashley Bonnette, Clare
Castlebury, Boris Teske, Cathy Tijerino, Travis Dudley, Marie Morgan, Marilyn
Hankel, Kevin Hastings-Merriman, Jessica Hutchings, Debby
Williamson, Corinne Pearce, Shelby Anfenson-Comeau, Jules Tate, Michael Matthews, and Denise Goetting.
Board Members absent:Mary Frances Marx
Meeting was called to order at .
1. Election:The election committee consists of Cathy Tijerino, Janette Griffin, Marie Morgan, and
Michael Russo.The committee received
three self nominated candidates; one for each position.Nominations were taken from the floor but
there were none.It was agreed to accept
nominations until the end of June.
A motion was made to send ballots out by email and then
people could either reply to the email or print and mail in their response.Frolich made the motion to accept the email
vote.Griffin seconded.Motion carried
Secretary/TreasurerLisa Muilenburg distributed a
report.Reports will be on ACRL-LA
website.Muilenburg did ask that
membership checks be sent to her after July 5th.Mathius made a motion to accept the
report.It was seconded.Motion carried
Michael Russo distributed a report.There was a discussion concerning distributing the newsletter via
the lists.This would make them
timelier and would eliminate most of the expense for the newsletter.These could also be placed on the
ACRL-LA webpage in PDF form.(Noted
later in the meeting: They will also be on the ACRL-LA yahoo group
page).Griffin made the motion to accept the proposal
to distribute the newsletter electronically.Tate seconded.Motion carried.
Rebecca Malek-Wiley distributed a written membership report
and verbally delivered a
summary of it; she also had the membership information on her
laptop for members to view and update.Even if you are a national ACRL member and do not pay dues she
needs everyone to update their information for the database.She mentioned that her term as
membership committee chair had expired in June 2004 and that she would
like a replacement but that she would assist the new chair.Megan Lowe and Mary Frances Marx both
volunteered to work with this committee via email.After the meeting someone will be
getting with them to determine a new chair for the committee.
introduced himself as next year’s liaison.He noted two upcoming events.For the LLA conference Jude Copeland will be the academic
presentations chair so please get with him if you want to present next
year at LLA.Also ALA will be in New Orleans and they will be looking for
local people to work the information booth so please let him know if you
can volunteer sometime to work this booth next year.There was a request to have a joint LLA
and ACRL-LA “Dutch” breakfast at next year’s LLA meeting in Lafayette.There used to be one every year but it
kind of fell aside but it is a great recruiting event.
LiaisonMaureen Olle wanted
clarification of the duties of this position.The charge was read from the ACRL-LA
handbook.She agreed that she would
continue to monitor the several legislative lists she is a member of and
to pass on pertinent information via the yahoo list (see below).
and Elections—see above item #1.
PublicityLisa Muilenburg distributed a
brief report.She announced that
there would need to be a new chair for this committee since she was
running for the position of secretary/treasurer.A couple of people sent messages that
they would be interested in working on a committee and Malek-Wiley also had
some names from the membership list of persons interested in serving on
committees.We will work on getting
a new chair for this position after this meeting.
Archives Kathie Bordelon
distributed a report and attached a “Guide to the Archives…” page.In the report she requests all materials
that are not currently being used and should be preserved.
Liaison Claire Castlebury was introduced as the new student liaison
presented the idea to print the directory at least one more time because
it is distributed to more than just the academic institutions and includes
much more than just information
about ACRl/LA members.It
was determined that is should also be available online and in the future
distributed only online.It was
noted that the directory really pays for itself at $5.It was suggested that at the next
conference it be added as a non-optional cost to the program.Everyone present agreed this would be a
good idea and then we would know how many to print as well.Griffin
noted that it does take some work to keep this updated and that the more
people who just submit their updated information the easier it would be to
maintain the information.However,
the directory will not be updated daily (even online), there will be
periodic updates—it would be way too much work for continuous updates for
both the committee and the webmaster.Mathias made a motion for one more print directory.Tate seconded.Motion carried.It was decided that this issue could be
voted on again in another two years.Boris Teske will look
into getting the document into a web-based report.
Webmaster Anne Frolich said to continue to send
information to her and she will put it on the webpage housed at
McNeese.She noted that the institution
would not likely allow another institution to link itself to the McNeese
site for updates (such as for the directory).Therefore, we would need to continue
sending her files and she would add the information to the page.
Representative Alma Dawson reported that there were quite a few
students interested in ACRL-LA student membership (especially now that it
is free).She is also looking for
mentors for these students.She
noted their final SLIS accreditation report.Alma
was then congratulated by members on the recent award she received.
President Dennis Tucker no longer lives in Louisiana and was not present.No report.
Don Smith wanted to thank everyone for coming to today’s meeting.It shows that there is a lot of interest
in ACRL here in Louisiana.He apologized for last year’s
inactivity.There were a lot of
communication problems with Edward Iglesias leaving suddenly.However, this meeting proves everyone’s strong commitment to
Elect vacant because of the
resignation of Edward Iglesias.
and By-Laws Mary Frances Marx
was absent and this was discussed below item #3.(NOTE: Marx is also no longer the chair
of this committee as her term has expired.Therefore we also need to fill this vacancy.)
3. Constitutional Changes:
There may need to be
several small changes in the constitution or the by-laws to accommodate having
elections via email and for filling multiple vacancies.It is also in the constitution still that the
Vice President/President Elect hosts the conference but it was decided at a
previous meeting that the President would host the meetings.
4. State Meeting/Conference:
It was decided that
there should be some sort of meeting this next year even if it is a small
program.McNeese has offered to host it
there in Lake Charles.It was noted that we should meet as often as
possible and that this meeting could be a kind of planning conference for the
direction of ACRL-LA.It was also
suggested that we try and hook back up with LUC possibly in the future but have
a separate day and not a combined meeting so we didn’t have to choose between
LUC meetings and ACRL-LA meetings.
5. Yahoo List
This item was
discussed earlier in the meeting.It was
decided to maintain the list and to use it as the main source of communication
for ACRL-LA.However, announcements and
publications will also be distributed still through the LALINC-L list as
well.Muilenburg asked that people wait
to send a request to be on the list until July.Muilenburg also asked for a volunteer to help monitor the list.It was decided that Dennis Tucker should be
removed as one of the list monitors since he is no longer a member of ACRL-LA.